Graduate Student Petitions, Forms & Procedures
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- FAFSA Information
- Progress Review Form
- Core and Elective Course Check-off Sheet
- Previously Approved Electives Outside the Physics Department
- Registration and Employment Verification Letters
- TA Requests
- Graduate Division Forms
- Registrar's Office Forms
FAFSA Information
The FAFSA Priority Filing Deadline is March 2nd. Please download the forms below to learn how to have your campus based fees paid for the academic year. For more information on the FAFSA itself, please visit the UCSB financial aid website.
- Memo from the Chair- Revised Policy Regarding Miscellaneous Fee Payments
- Instructions for Completing the Free Application for Federal Student Aid
Progress Review Form
Quarterly progress review forms are completed by all students who have not advanced to candidacy. Please meet with your mentor or research advisor each quarter and submit the signed form to the Staff Graduate Advisor. Due dates vary. Please email Staff Graduate Advisor for details.
Core and Elective Course Check-off Sheet
Core course requirements should be met during the first year, and must be completed before advancing to candidacy. Elective requirements must be met before graduation.
Previously Approved Electives Outside the Physics Department
Students who are interested in taking a non-physics course to satisfy part of their elective requirement must consult with the Faculty Graduate Advisor, even if the course appears on the above list. Please see program description pages for more information.
Registration and Employment Verification Letters
Please see the Staff Graduate Advisor. Students typically need verification letters for things such as residency classification, student insurance discounts, housing applications, fellowship documentation, and student loan deferrals.
TA Requests
TA requests are done quarterly about a month before the quarter beings. Please contact the Staff Graduate Advisor for more information.
Graduate Division Forms
Graduate Division Petitions require the signature of the Faculty Graduate Advisor. A $20 petition fee will need to be paid at the Billing Office. After obtaining the necessary signatures, take the petition to the Billing Office to pay the fee, then return it to the Staff Graduate Advisor or take it directly to Graduate Division in Cheadle Hall. If adding the Master's degree or petitioning for a leave of absence, be sure to inform the Physics Department. More information is available on the Graduate Division website.
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Graduate Student Petition
Multi-purpose petition. Primarily used for adding the Master's degree in Physics either upon advancing to candidacy or applying for the terminal master's degree. When adding the MA upon advancing to candidacy, check the boxes for "adding MA" and "remain in Ph.D." Master's degree petitions must be accompanied by a letter of recommendation from the Department. Please inform the staff graduate advisor when petitioning for the MA degree. -
Leave of Absence Request
Complete this form when requesting a medical, parenting, military, personal, family emergency, research, or filing fee leave of absence. Leaves of absence must be approved by the Department prior to submitting the request to Graduate Division. When requesting a Filing Fee Quarter Leave of Absence, the Supplemental Filing Fee Request Form (below) must also be submitted. More infomation can be found on the Graduate Division website. -
Supplemental Filing Fee Request Form
Submit with the Filing Fee Leave of Absence Petition. -
Reinstatement from Leave of Absence
Submit before the start of the quarter during which you will be returning from an approved Leave of Absence.
Registrar's Office Forms
Use this petition to add, drop, change number of units, or change grading option after the deadline for making these adjustments via GOLD. A $3.00 petition fee will be charged to your BARC. Only one course may be included per form. Please check the schedule of classes for add/drop deadlines. Petitions require the instructor and Faculty Graduate Advisor signature. More information is available on the Office of the Registrar website.
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