Reimbursement

1) Travel

Advance requests may be submitted one month prior to the estimated date of departure.

The UC Travel Reimbursement Policy is available here

For any travel other than a DIRECT ROUTE from Santa Barbara with NO PERSONAL TIME, contact fac-assist@physics.ucsb.edu PRIOR to booking. 

Domestic Travel Worksheet

Foreign Travel Worksheet

If you misplaced a receipt, also submit this form along with a copy of your bank statement that shows your name and the relevant transaction.

 

2) Entertainment 

Food and meals for social events with an underlying university business purpose

The UC Entertainment Reimbursement Policy is available here.

FORM: Expense/Entertainment Reimbursement Form

If you misplaced a receipt, also submit this form along with a copy of your bank statement that shows your name and the relevant transaction.

 

1) Supplies and Services

Examples: books, software updates, cloud storage subscriptions, parts for "Fabrication" 

FORM: Expense/Entertainment Reimbursement Form

 

CONTACT US:

fac-assist@physics.ucsb.edu

Debbie Ceder 

5014 Broida Hall

805-893-2058

Anneclaire Cain 

3019 Broida Hall

805-893-5369

 

Foreign Visitors

Foreign visitors requiring reimbursement are requested to bring their passport & I-94 form along with receipts to Broida 5014.  Should all necessary paperwork not be available before the visitor's departure, these can be sent via e-mail (see contact) or postal to:

Travel Reimbursement
Physics Department
5014 Broida Hall
University of California
Santa Barbara, CA 93106-9530

Please don't forget to include a copy of the picture portion of the passport and the I-94 form if not previously submitted.