Facilities

UCSB Physics Access Policies

General Doorcode Policies

 

Access to Broida and other Physics Department spaces is subject to approval by an authorized PI or faculty/staff member.

• Do not fill in a request form for another individual. This would defeat the purpose of having a personal, private code.
• Doorcodes will be removed when the user ceases affiliation with the UCSB Physics Department (i.e. graduation or termination of employment).
• Any doorcode found to be a geometric pattern, too simplistic, a physical or mathematical constant, or in some other way easily associated with you (i.e. your phone number) will be rejected. Codes such as 123456, 789654, 159753, 314159, or 112233 are requested every quarter, and are rejected.
• Please select a secure 6-digit numeric value that you can remember.
• When anomalies occur in a room, the doorcodes are used to determine entry times. Therefore:
  • You never want to share your personal code with anyone.
  • Do not let someone you do not know into a room using your code. If they were meant to have access, they would have their own personal code.
  • Please carefully shield the keypad from prying eyes as you enter your PIN.
• If someone learns your code, request a new one immediately.
• If department personnel learns of code sharing or theft, the codes are immediately disabled, and it is the responsibility of the space user to request a new code.

General Key Policies

 

• Lost keys should be reported immediately.
• Keys must be returned before leaving the Physics Department.

STEP 2: Complete the required safety training for the spaces you will access.

Prior to receiving access to the building everyone must complete a set of safety training courses. The types of courses required will depend upon the type of areas to which you have access. You may be required to complete more than one type or level or training for access.

UC Learning Center Instructions

These training modules are offered on campus through the UC Learning Center. In order to access these modules you will need a UC Learning Center username also known as a UCSBnetId. Instructions for obtaining a UCSBnetID can be found at Enterprise Technology Services page for establishing a UCSBnetID.

Once you have a UCSBnetId have your PI fill out the form under “Sponsor/PI/Manager Instructions” which can be found here:
https://www.learningcenter.ucsb.edu/content/non-employee-login.

Form Instructions for PI:
 Answer no to “Are you submitting the ticket for someone else?” This is because you are submitting it on your behalf to add another person
 The rest of the info is specific to the person being added

I will be working in a LABORATORY. 

Why do new lab workers need to take EH&S general lab safety training?

Per UCSB policy a general laboratory safety orientation is required for all new UCSB lab workers before lab access is granted. All lab personnel must complete a Fundamentals of Laboratory Safety course, review and sign the lab’s Chemical Hygiene Plan (CHP), undergo a Training Needs Assessment, and be fitted for and issued Personal Protective Equipment (PPE).

Safety Training Summary of Steps:

Fundamentals of Laboratory Safety – Online course offered through the UC Learning Center. Training Needs Assessment – Faculty Advisor will contact you to complete. Personal Protective Equipment via LHAT – Faculty Advisor will contact you to complete. Chemical Hygiene Plan – Reviewed, signed, and email sent to access@physics.ucsb.edu.

 

Effective 3/31/14, new UC Policy mandates that each lab worker has received a Personal Protective Equipment (PPE) assessment. This includes the issuance of appropriate and properly fitting PPE as well as documented training on correct use of PPE and a method to clean/sanitize PPE. You will be “invited” by your faculty advisor to complete the Laboratory Hazard Assessment Tool (LHAT). Upon completion of the LHAT, you will receive a voucher specifying your required PPE.

Chemical Hygiene Plan (CHP)

As mentioned in the Fundamentals of Laboratory Safety course, each lab has a Chemical Hygiene Plan binder which lists different chemical and other hazards specific to the lab. You must review the material in this binder and sign on the signature page. Send an email to access@physics.ucsb.edu stating that you have signed the CHP, making sure to include the date of the signature.

Fundamentals of Laboratory Safety

If you are working in a lab, then you must complete the Fundamentals of Laboratory Safety (LS60) course offered on campus through the UC Learning Center. This course is valid for 3 years. Instructions for obtaining a UC Learning Center login can be found here.

*IMPORTANT* When you log in to the UC Learning Center make sure your Lab Supervisor/Professor/Faculty Advisor is listed as “Manager” under your user profile. (Note: This is not a graduate student, post-doc etc. The "Supervisor" is the faculty member responsible for the lab(s) in which you will be working).

Training Needs Assessment

Upon completion of the Fundamentals of Laboratory Safety course, both you and your supervisor will receive an email directing you to complete a Training Needs Assessment for training on hazards specific to your laboratory. It is mandatory that your supervisor completes this portion of the training process.

Personal Protective Equipment (PPE) – Component of Lab Hazard Assessment Tool (LHAT)

I will be working in an OFFICE.

General Safety Training Instructions

Why do UCSB workers need to take Safety Right, Responsibilities and Resources training session?

As a UCSB worker you have a number of safety-related rights, responsibilities and resources that, by law, you need to be informed about.  The online training module (~15 minutes) provides this information.  It is based on worker safety regulations of the Occupational Safety and Health Administration's (Cal-OSHA) Injury & Illness Prevention Program.

Which training course should I take?

The training modules below are offered on campus through the UC Learning Center.  Instructions for obtaining a UC Learning Center login can be found on the UC Learning Center above.

To enroll in the course within the Learning Center's system, enter the course number in the "Search" function.  The course number is located in the parenthesis next to the course name.

1. Non-Supervisors: Safety Rights, Responsibilities and Resources (TR-29)
     I work in an office and I DO NOT supervise employee(s).  Enroll via the UC Learning Center.

2. Office Supervisor: Safety Rights, Responsibilities and Resources (TR-25)
     I am a SUPERVISOR primarily supervising office staff.  Enroll via the UC Learning Center.

3. Physical Laborer Supervisor: Safety Rights, Responsibilities and Resources (TR-27)
    I am a SUPERVISOR working with skilled trade employee(s), (i.e. maintenance, kitchen, shops, physical labor, etc.).  Enroll via the UC Learning Center.

STEP 3: Submit the access request form.

Access Form

Problems or questions?

Problems or questions regarding door access codes or keys should be directed to access@physics.ucsb.edu and no other address.